Saving time in the publication process: new service helping researchers on campus

A new submission service is assisting researchers at UW–Madison with new compliance procedures for federally funded research manuscripts.

The service operates like this: a researcher goes to the website and follows the links to submit their manuscript file. Once submitted, the staff reviews the manuscript to ensure that it meets the federal funder’s requirements, and then submits the manuscript to the federal agency.

Called BuckySubmit, the clearinghouse was launched in May 2017 through collaboration between the School of Medicine and Public Health and the Office of the Vice Chancellor for Research and Graduate Education. Public Access Compliance Specialist Ryan Schryver and Ebling Information Architecture Librarian Allan Barclay spearheaded the project. Their goal was to simplify the already-complicated compliance procedures that are required for federally funded research grant projects.

“While the point of having rules in place to govern how funding is spent or how human subjects are treated is important from the perspective of protecting people or research investments, the volume of these mandates can often take time away from the research,” Schryver says.

A new mandate passed in 2013 (or 2008 for National Institutes of Health-sponsored research) requires all peer-reviewed manuscripts, derived using funding from federal agencies whose research and development expenditures total over $100 million, to be made publicly accessible. With the new rules, a service to assist principal investigators running research projects with publishing manuscripts proved all the more necessary.

Jean Phillips the director of the Schwerdtfeger Library at the Space Science and Engineering Center, is helping to coordinate submissions for specific agencies and provided feedback to Schryver on the BuckySubmit architecture. She sees an extended potential that BuckySubmit could offer, more than just easing burdens of compliance for researchers. According to Phillips, the BuckySubmit repository could potentially offer a lens through which to study the research being conducted on campus.

Federal funders are interested in tracking publications data to show the reach and impact of taxpayer-funded research, Phillips says. The data offered from a research repository can help the University learn about its own research and publication trends, such as where articles are being published, whether or not students are co-authors on them, new areas of research gaining more attention, and so on.

“In the future, when citing datasets becomes as common as citing papers, we will be able to look at the impact there, too, in new ways,” Phillips says.


For more information on BuckySubmit, visit their website: